Please read Variety – the Children’s Charity of Queensland’s Fundraising Terms and Conditions. By reading these and completing the Register Your Fundraising Event Form you agree to hold your fundraising event in accordance with Variety – the Children’s Charity of Queensland’s guidelines.

The Australian Government has developed legislation governing the conduct of fundraising. Under the 1991 Charitable Fundraising Acts in each state, anyone wishing to raise money for charitable purposes must hold an authority to fundraise issued by the organisation, Variety – the Children’s Charity. So before you get started in your fundraising for Variety Queensland, we will need to authorise your fundraising activity. All individuals, groups or organisations who wish to fundraise must register, whatever the size of the event or the donation, including cash or in-kind. The Fundraising Terms & Conditions are designed to assist you in planning your fundraising activities, please read the terms below, then complete and submit the Register your Fundraising Activity form. A Fundraiser is not authorised to use Variety – the Children’s Charity as its beneficiary charity until it has received an official Variety Authorisation Letter.

FUNDRAISING FOR VARIETY THE CHILDREN’S CHARITY

  • Due to limited resources, Variety Queensland is not able to take a coordination role in your event, such as assistance with ticket sales, soliciting prizes or organising celebrities unless otherwise agreed.
  • The Event, including the financial aspects, fundraising, raffles, record keeping and management of the Event shall be conducted in your (the Fundraiser’s) name and is the sole responsibility of the Fundraiser.
  • The Fundraiser’s arrangements for the Event must be planned with the approval of Variety Queensland and a reasonable level of liaison and information about the Event is expected.
  • Any changes made from the original details provided on the Fundraising Form must be reported to Variety Queensland and may result in a new letter to be authorised.
  • Variety Queensland requires that there be no door-to-door appeals, street collections or telephone solicitation of any kind to the public in connection with the Event.

FINANCIALS

  • Any expenditure involved with the conduct of your fundraiser and any dispersion of funds and profits resulting from a fundraising appeal must be properly authorised by Variety Queensland beforehand.
  • The Fundraiser must take all reasonable steps to ensure that the expenses do not exceed a fair and reasonable proportion of the gross proceeds obtained from the event.
  • The proceeds of the Event, the official authorisation letter, and a statement of income and expenditure together with copies of receipts for all expenditure, are to be sent to Variety within 14 days of the conclusion of the Event.
  • Individual receipts for tax deductions for supporters of the Event can be issued by Variety if that supporter makes a donation of $2.00 or more. If supporters would like receipts, The Fundraiser is to send Variety Queensland a list including name, address, phone number and donation amount. A template is available from Variety Queensland to assist you with capturing this information.
  • When the supporter has received goods or services in return for money given, for example purchased raffle tickets or prizes at auction, a tax-deductible receipt cannot be issued.
  • For donated goods and services Variety Queensland requires correspondence from the company or individual stating the donated value of goods or services to the event.

THE USE OF VARIETY BRAND

  • The Fundraiser has no right to the names Variety – the Children’s Charity and/or Variety Queensland and/or Variety. Nor is the Fundraiser given the right to raise funds in those names. This means you cannot call your event a Variety event i.e. A Variety Trivia Night; however you can call it an event supporting Variety – the Children’s Charity.
  • Variety can authorise the use of a line of copy stating the relationship between the Fundraiser and Variety Queensland for all fundraising promotional material. Recommended wording would be, ‘This event proudly supports Variety – the Children’s Charity or ‘Funds raised will assist Variety – the Children’s Charity to empower sick, disadvantaged and special needs children.
  • Any printed materials or advertisements to be used by the Fundraiser in relation to the Event must be submitted to Variety Queensland for approval and must also state how the proceeds from the event are to benefit Variety Queensland, e.g. ‘all proceeds from this event’ or ‘all proceeds from the auction’. Please allow 5 days for approval of your material.
  • If the Fundraiser wishes to use Variety – the Children’s Charity logo on any materials or products, the Fundraiser must obtain prior permission from Variety Queensland. Variety Queensland does not encourage the use of Variety children in events or in the media in any way that would compromise their privacy. Should you wish to include some stories; testimonials or case studies in your promotional material, Variety Queensland will be able to provide you with appropriate content.

MEDIA AND PUBLIC RELATIONS

  • All media materials and press releases must be approved by Variety Queensland prior to circulation. Please allow 5 days for approval and we are happy to discuss any ideas you may have and provide an example press release.

VARIETY REPRESENTATIVES

  • A Variety Queensland representative can be arranged to attend your event depending on availability. At least 3-weeks’ notice is required.

PERMITS

LIABILITY

  • All aspects of financial and public liability and public safety are the responsibility of the event organiser. As Variety – the Children’s Charity is not the event organiser we are unable to cover any liability on your behalf.
  • The Fundraiser agrees to release Variety – the Children’s Charity Queensland to the fullest extent permissible under law for all claims, except where such liability arises because of the negligence of Variety Queensland or its agents. Therefore, please ensure that any space or venue used for your fundraising activities has the required public liability insurance.